One Record Per Vendor, Not Five Spreadsheets
Every vendor’s contact details, payment history, documents, and a performance scorecard live in one record - visible to whoever is approving the next bill.
What vendor management in Fintra does
Vendor information usually lives wherever it was last needed: a W-9 in email, payment terms in a contract folder, a price complaint in a Slack thread. Fintra keeps one record per vendor with contact details, banking information for payment, documents, full payment history, and a scorecard summarizing how reliably they deliver and price.
- Centralized vendor records with contacts, terms, and payment details
- Document storage for W-9s, contracts, and certificates of insurance
- Full payment history per vendor, visible at approval time
- Vendor scorecards tracking on-time delivery, price consistency, and dispute history
Core capabilities
| Capability | What it does | What it replaces |
|---|---|---|
| Vendor records | Stores contact, terms, and banking details centrally | Vendor details scattered across email and spreadsheets |
| Document storage | Keeps W-9s, contracts, and COIs attached to the vendor | Chasing down documents when an auditor asks |
| Payment history | Shows every bill and payment made to a vendor | Searching AP history to answer "have we paid them before?" |
| Vendor scorecards | Scores delivery timeliness, pricing, and dispute rate | No structured way to compare vendor performance |
| Onboarding checks | Verifies new vendors before their first payment | A new vendor paid before anyone verifies who they are |
How it works
From onboarding to an ongoing scorecard
- 1
Onboard the vendor
Collect W-9, banking details, and terms once; Fintra screens the new payee before its first payment.
- 2
Bills flow through AP
Every bill and payment for the vendor attaches automatically to their record.
- 3
Scorecard builds
On-time delivery, three-way match results, and pricing trends accumulate into a scorecard over time.
- 4
Review at renewal
Use the scorecard when a contract renews or a new vendor is being compared against an incumbent.
- 5
Flag issues early
A declining scorecard trend surfaces before a vendor relationship becomes a real cost problem.
Verified before they’re paid
Every change to a vendor record, and every scorecard-affecting event, is recorded in the SentriAI audit trail, so a dispute over "did we know this vendor was consistently late" has an answer in the data rather than in memory.
Frequently asked questions
What information does a vendor scorecard track?
It summarizes on-time delivery against goods receipt and PO dates, three-way match discrepancy rate, pricing consistency across bills, and any disputes recorded against the vendor - giving you an evidence-based view instead of a gut feeling when a contract comes up for renewal.
Are new vendors screened before their first payment?
Yes. Every new vendor record, and every change to existing banking details, is screened against the U.S. Treasury OFAC sanctions list and flagged for verification before a payment can be scheduled - closing the two most common gaps that lead to fraudulent payments.
Can I store contracts and insurance certificates with the vendor?
Yes. Documents like signed contracts, W-9s, and certificates of insurance attach directly to the vendor record, so anyone approving a bill or renewing a relationship can see the relevant paperwork without searching email.
Does vendor management connect to bill pay and purchase orders?
Yes - vendor records are the shared reference point across bill pay, purchase orders, and 3-way match, so payment history, scorecards, and open commitments for a vendor are all visible from one record rather than three separate systems.
Stay in the loop
One practical finance briefing a week - new guides, checklists, and benchmarks.
Give every vendor one real record
Start free, no card required. Onboard a vendor once and track their whole history in one place.
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