Accounts Payable From Bill Capture to Paid, Under Control
Every bill is captured, matched, approved, and paid over a real ACH rail with sanctions screening on every payee - one AP process, fully auditable.
Illustrative product view
What accounts payable in Fintra does
AP is where a small process gap turns into real money walking out the door. Fintra runs the whole cycle in one place: bills are captured and coded, matched against purchase orders and receipts where they apply, routed through an approval chain, and paid over a real ACH rail - with every new or changed payee screened against the Treasury OFAC sanctions list before money moves.
- Bill capture and AI coding from email, upload, or vendor portal
- 3-way match against purchase orders and goods receipt where applicable
- Approval chains by amount, vendor, and department
- Payment over a real ACH rail (Increase, pluggable) with OFAC sanctions screening on payees
Core capabilities
| Capability | What it does | What it replaces |
|---|---|---|
| Bill capture | Extracts vendor, amount, and due date from every bill | Manual entry from a scanned PDF |
| 3-way match | Confirms bill agrees with PO and goods receipt | Paying whatever amount is on the invoice |
| Approval chains | Routes bills by amount, vendor, and department | Chat-thread or hallway approvals |
| ACH payment rail | Pays vendors over a real ACH rail with a provider abstraction | Manual wires or paper checks |
| OFAC sanctions screening | Screens every payee against the Treasury SDN list | No sanctions screening at all |
| AP aging | Reports open AP by bucket and vendor | Manually sorting a bill list by due date |
How it works
From bill capture to settled payment
- 1
Capture the bill
Bills arrive via email, upload, or portal; AI extracts details and drafts GL coding.
- 2
Match if applicable
Bills tied to a purchase order are matched against the PO and goods receipt automatically.
- 3
Approve
The bill routes through your approval chain based on amount, vendor, and department.
- 4
Screen the payee
New or changed payees are screened against the OFAC SDN sanctions list before payment.
- 5
Pay and post
Approved, screened payments release over the ACH rail and post to the ledger, updating AP aging instantly.
Money movement, governed
What the audit trail preserves
- Every bill from capture through match, approval, and payment
- OFAC screening results for every payee, including clean results
- Who approved each payment and when, including any dual-approval sign-off
- Vendor and bank-detail changes flagged for extra verification
Frequently asked questions
What is 3-way match and does Fintra do it automatically?
Three-way match compares a vendor bill against the original purchase order and the goods receipt confirming what actually arrived, catching billing errors and overbilling before payment. Fintra runs this automatically for bills tied to a PO, flagging any mismatch for review instead of paying it silently.
How are vendor payments actually sent?
Payments release over a real ACH rail - Increase by default, with a pluggable provider abstraction for others - rather than a simulated payment. Until live banking credentials are configured, the rail runs against a safe sandbox stub, so you can test the full AP workflow before real money moves.
Does Fintra screen vendors against sanctions lists?
Yes. Every new payee, and every payee whose bank details change, is screened against the U.S. Treasury OFAC Specially Designated Nationals (SDN) list before a payment can release - a real sanctions screening check, not a placeholder.
Can AI approve or release AP payments on its own?
No. AgentFence policy forbids it explicitly. AI handles capture, coding, matching, and duplicate detection, but a human must approve every payment before release, and payments above a threshold you configure can require two approvers.
Stay in the loop
One practical finance briefing a week - new guides, checklists, and benchmarks.
Run AP without the fire drills
Start free, no card required. Capture your next bill and watch it match, route, and pay itself - with approval.
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