Agencies, consultancies, IT-services and engineering firms

Project profitability, time-and-materials and fixed-fee billing, and ASC 606 revenue for agencies and consultancies.

For agencies, consultancies, IT-services and engineering firms. Utilization and realization run on the project books today; resource scheduling and detailed timesheets are still being built.
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Project Billing & Revenue

Example figures
Northwind: brand relaunch: recognized
$60,000
Vertex: staff augmentation: billed
$42,800
Helix: platform build: rev review
$95,000
Cobalt: retainer: unbilled
$18,500
Unbilled WIP $214k, 1 milestone held (illustrative)

The work is good, but you learn which project made money, and whether the revenue holds up, too late.

  1. Project margin is a mystery

    Time and cost land in one tool, billing in another, and the P&L in a third, so which client, engagement, or service line actually made money is reconstructed by hand a month after the work shipped.

  2. Revenue is recognized by gut

    Fixed-fee and milestone work should recognize under ASC 606 as the obligation is satisfied, but without a schedule tied to the ledger it gets booked when billed or when cash lands, so revenue and the work drift apart.

  3. Utilization and realization are stale

    The two numbers that run a services firm, how much of the team is billable and how much of the rate you actually collect, live in a spreadsheet that is a week behind the work and impossible to trust in a pricing conversation.

  4. WIP and unbilled pile up

    Work delivered but not yet invoiced sits as unbilled WIP nobody watches, so cash lags delivery and a write-off at the end of an engagement is discovered, not decided.

  5. AR ages quietly

    Invoices go out and collections drift, with no dunning tied to the project or the client, so the receivable ages and the cash-flow gap widens on a growing book of work.

  6. Scheduling lives apart from the money

    Who is staffed on what, and whether the plan is even profitable, sits in a resourcing tool disconnected from the ledger, so the staffing decision and the margin it drives are never seen together.

What Fintra does for professional services

Fintra runs the money side of an agency, consultancy, IT-services, or engineering firm, from the signed engagement to the collected invoice. It leads with the loop services firms bleed margin on: project to time and cost to WIP to billing to ASC 606 revenue to AR, on time-and-materials and fixed-fee work, posting real journal entries on one governed ledger. Project profitability, utilization, and realization fall out of the same ledger, so the margin per client and per engagement is one number, not an argument. Connect your PSA or accounting tool, or run project accounting on Fintra.

  • Run it on Fintra, or integrate your PSA / accounting tool
  • T&M and fixed-fee project accounting
  • ASC 606 revenue recognition & project billing
  • Project profitability, utilization & realization
  • Deeper PSA (scheduling, timesheets): expanding

Project Labor & Utilization

Example figures
S. Iyer, senior consultant, PRJ-322
$9,600 cost
M. Cole, engineer, PRJ-318 (T&M)
$8,200 cost
A. Bello, designer, bench + PRJ-311
$7,400 cost
Consultant labor costed to the projects it delivers and posted to the same ledger as payroll, utilization derived from the same data, every run sealed as evidence. Illustrative.

Run it on Fintra, or integrate your PSA and accounting tool.

Lead with running project and client accounting on Fintra: one governed ledger for time and cost, WIP, billing, ASC 606 revenue, and AR, so project profitability, utilization, and realization reconcile by construction. Not ready to move off your tools? Fintra reads projects, time, and billing from your PSA or accounting tool through a connector and owns the project-accounting core, the ASC 606 engine, and the evidence on top. Deeper PSA, resource scheduling and granular timesheet capture, is expanding, and labeled so.

Stays in your existing tools

Your PSA, accounting tool, time tracking

  • Projects, clients & engagements
  • Time & expense entries
  • Invoices & billing history

Read through the project connector, live for early customers.

Fintra runs

Finance, Trust and People, plus the two professional services jobs below

  • Project & client accounting
  • T&M and fixed-fee billing
  • ASC 606 revenue recognition
  • Project profitability & WIP
  • Utilization & realization
  • AR, dunning & collections
  • HRIS & payroll
  • Governance & evidence

Run it all on Fintra. Fintra can run the general ledger, project and client accounting, T&M and fixed-fee billing, ASC 606 revenue recognition, WIP, and AR itself, so a firm tired of stitching a PSA to an accounting tool to a spreadsheet can consolidate onto one platform. The project-accounting core and rev rec ship today; deeper PSA, resource scheduling and granular timesheets, is expanding, and single-company books per entity today with multi-entity consolidation on the roadmap.

Bill what you delivered, recognize what you earned and see the margin for each client.

Every firm has a bookkeeper and a payroll somewhere. Project profitability and defensible revenue recognition are where a services back office is won or lost, and where a growth stall or an audit turns painful, so Fintra builds them in rather than bolting them on.

Project and Client Accounting

T&M and fixed-fee, on one ledger

Every engagement is a costed project on the ledger. Time and expense post against it, work-in-process builds as delivery runs, and project profitability by client, engagement, and service line falls out of the same journal entries, on time-and-materials and fixed-fee work alike. This is the shipped project-accounting core that generalizes construction job costing, so the margin per project is derived, not rebuilt in a spreadsheet after the fact.

  • T&M and fixed-fee projects on the ledger
  • Time & expense costed to the engagement
  • Project profitability by client & service line
  • Unbilled WIP tracked, not discovered

Revenue Recognition and Billing

ASC 606, tied to the work

Fixed-fee, milestone, and retainer work recognizes under ASC 606 as the performance obligation is satisfied, over time or at a point in time, on a schedule tied to the ledger, while T&M bills and recognizes as delivered. Deferred and unbilled balances roll forward on the same books that bill the client, so the revenue you recognize, the invoice you send, and the work you delivered finally reconcile instead of drifting apart.

  • ASC 606 over-time & point-in-time recognition
  • Milestone, retainer & fixed-fee billing
  • Deferred & unbilled roll forward on the ledger
  • Revenue tied to delivered work, not just cash

AR / Invoice Advance

Example figures
Approved receivables advance
$120,000
approved
soft pull
net-45
on connected AR
funded to grow
$114,000
Underwritten on connected client receivables, working capital while invoices age, the lenders and rails simulate today, Trust-guarded, every advance sealed. Illustrative.

The same books, approvals and payroll checks, set up for professional services

Finance

Every project’s true margin, and revenue you can defend, on one ledger.

The shippable core leads: project and client accounting for T&M and fixed-fee work, WIP, project profitability, and ASC 606 revenue recognition, all posting real journal entries, with utilization and realization derived from the same ledger. AR, dunning, and billing ride alongside, so the margin per client and the revenue on the P&L reconcile by construction. Deeper PSA, resource scheduling and granular timesheet capture, is expanding and labeled so; one company’s books per entity today, with multi-entity consolidation on the roadmap and the payment rails simulating until you enable a provider.

Explore project finance
  • Project & client accounting (T&M + fixed-fee)
  • ASC 606 revenue recognition tied to the work
  • Project profitability, utilization & realization
  • Resource scheduling & granular timesheets: expanding

Trust

Every client invoice, revenue schedule, write-off, and dollar out: decided and sealed.

The places money and trust leak at a services firm (a fixed-fee milestone recognized before it is met, an invoice raised on the wrong terms, an unbilled WIP write-off with no reason, a vendor or subcontractor paid twice) each get a verdict grounded in your real projects and ledger, and each becomes hash-chained, recomputable evidence. Governance is decide-and-prove; enforcement is staged, and some governance surfaces run on seeded data today.

See how actions are checked
  • Revenue-recognition & milestone checks
  • Client-billing & write-off review
  • Duplicate-invoice & disbursement checks
  • One trust score across people & AI agents

People

Consultants, contractors, subcontractors, and AI agents on one org chart.

People are the product and most of the cost, and utilization is the constraint on the plan. The Workforce Graph puts every consultant, contractor, and AI teammate on one chart, priced against project margin, with an HRIS and payroll, an ATS and AI interviewer, and pay-equity checks. Deeper resource scheduling is expanding; the AI recruiter and interviewer stay advisory, and a named human always approves.

See people and payroll
  • HRIS, payroll, ATS & AI interviewer
  • Labor cost & utilization against project margin
  • Contractor & subcontractor onboarding
  • Pay-equity checks; humans + AI agents trust-scored

One engagement becomes costed time, a WIP balance, and a margin you can trust.

The moat is one governed ledger from the signed engagement to the collected invoice. Time and cost post to the project, WIP builds as work is delivered, revenue recognizes on the right pattern, and profitability by client and service line is derived from the same journal entries, not rebuilt in a margin spreadsheet after the quarter closes.

T&M and fixed-fee on one core

Time-and-materials work bills and recognizes as delivered; fixed-fee work is budgeted, costed, and recognized against milestones or over time. Both run on the shipped project-accounting core that generalizes construction job costing, so a firm running a mix of engagement types sees them side by side on one ledger, not in two disconnected tools.

Project profitability, derived

Profitability by client, engagement, and service line falls out of the costed time, expenses, and revenue on the ledger, so the answer to "which work makes money" is derived, not argued. A concrete read: a $180K fixed-fee project with $96K of delivered cost is 47% margin at two-thirds delivery, surfaced while you can still act on scope, not at closeout.

Utilization & realization

How much of the team is billable (utilization) and how much of the standard rate you actually collect (realization) derive from the same project and time data on the ledger, so the two numbers that run the firm are current in a pricing or staffing conversation instead of a week-old spreadsheet.

Unbilled WIP, watched

Work delivered but not yet invoiced is tracked as unbilled WIP on the ledger, so cash that lags delivery is visible and a write-off is a governed, evidenced decision rather than a surprise at the end of an engagement.

Recognize the revenue the way the work was actually delivered.

Services revenue is only defensible if it is tied to the obligation, not the invoice or the cash. Fintra recognizes fixed-fee, milestone, retainer, and T&M work under ASC 606 on schedules tied to the ledger, so the number you recognize and the work you delivered are the same story.

Over time vs point in time

Each engagement runs the ASC 606 pattern that fits: over time as the obligation is satisfied for ongoing delivery, at a point in time for a discrete deliverable. The schedule posts real journal entries, so recognition follows the work rather than whenever the invoice happened to go out.

Milestones, retainers & fixed fee

Milestone billings, monthly retainers, and fixed-fee engagements each recognize on the ledger as the obligation is met, with deferred revenue for what is billed ahead and unbilled for what is delivered ahead: the balances rolling forward on the same books that invoice the client.

T&M recognized as delivered

Time-and-materials work recognizes and bills as hours and expenses are delivered against the engagement, so revenue tracks the effort in the period it happened, and the bridge from billable time to recognized revenue is derived rather than reconstructed.

Deferred & unbilled, reconciled

Deferred revenue (billed ahead of delivery) and unbilled WIP (delivered ahead of billing) are real balances on the ledger an auditor can test, tied to the engagements that justify them, so the revenue an auditor asks about is the revenue the books already prove.

Every approval and change is recorded and ready for an audit.

Every dollar-moving action at the firm (a client invoice, a revenue schedule, an unbilled write-off, a subcontractor payment) is decided against your real projects and ledger, scored, and sealed as evidence you can hand an auditor, a lender, or a client’s finance team, not a binder you rebuild at year end.

Frameworks & controls, mapped once

SOX-404 revenue and disbursement controls, and SOC 2, with 84 frameworks and 111 controls mapped a single time, so one governed action satisfies many at once. Adding a framework, an office, or a new entity points at the same evidence instead of starting the mapping over. This is alignment and evidence, not a fabricated certificate.

Revenue & billing as evidence

Every revenue schedule, client invoice, milestone recognition, and write-off is hash-chained and mapped to the controls it satisfies, so the revenue an auditor tests is recomputable from your data rather than reconstructed from screenshots and email.

AI Action Governance

Every client invoice, revenue re-cut, write-off, and disbursement, and every AI-agent action a firm deploys, gets a verdict and an Action Trust Score at the Control Tower before it lands. Fintra Trust decides and records, and gates where it is wired in; broader automatic enforcement is staged, and some surfaces run on seeded data today.

Recomputable agentic evidence

Each governed action is hash-chained and mapped to the real controls it satisfies, so verify_chain() re-derives the whole chain from your data, tamper-evident and reproducible. Any AI agent calls the Control Tower to decide before it touches money, and scoring is deterministic and explainable, never a black box; the source-system connectors remain a pluggable provider seam.

Continuous controls for agencies, consultancies, and professional-services firms.

Fintra tests every transaction, not a sample; only the items that fail open an exception; each exception carries a sealed record of what was checked; the record is mapped to the SOX 404 control it tests; an auditor reviews it through time-limited access.

ControlHow it is checkedFrameworkStatus
ASC 606 revenue recognition matchTested continuously by the revenue recognition and order-to-cash match handler over the project revenue schedule.SOX-CA-04 · Revenue matchTested today
Journal-entry reviewTested continuously by the journal-entry review handler on every manual and adjusting entry.SOX-CA-01 · JE reviewTested today
Client-billing / disbursement approvalTested continuously by the dual-approval test handler on client invoices and disbursements over threshold.SOX-CA-02 · Dual approvalTested today
Segregation of dutiesTested continuously by the segregation-of-duties handler across time entry, billing, and posting.SOX-CE-03 · SoDTested today

Only the controls marked tested today run against your real transactions now. It works beside your GRC tool and your external audit, not instead of them.

How continuous testing works

Fintra for professional services today

The Money · Trust · People engines are the shipped Fintra platform, and the professional-services core (project and client accounting for time-and-materials and fixed-fee work, WIP, project profitability, and ASC 606 revenue recognition) posts and reads real journal entries today on one governed ledger, built on the same project-accounting engine that generalizes construction job costing, with rev rec. Utilization and realization derive from that shipped project core. Deeper PSA, resource scheduling and granular timesheet capture, is expanding: it is real today for basic time-and-expense to a project, and getting deeper, and we label it Expanding rather than claim a full resource-management suite. The source-system connectors (your PSA or accounting tool) are a pluggable provider seam, live for design partners and on the near-term roadmap, not a one-click integration for every account yet. AR advances and any payment rails simulate by default, so no real money moves until you explicitly enable a provider. Multi-entity consolidation is on the roadmap, today Fintra runs single-company books per entity, so a multi-office or multi-entity firm consolidates per-entity for now. Governance decides and proves on every wired-in action and gates where it is enforced; broader automatic enforcement is staged, and some governance surfaces run on seeded demo data today. We will always tell you what is production-ready versus what we are building with you. In demos, no real money moves.

Pages by role

One set of books runs the whole back office. These pages start from the job you do.

See Fintra bill your projects and prove your margin.

Bring one engagement, a client, or your whole book of projects. We'll show project and client accounting, ASC 606 revenue recognition, utilization and realization, unbilled WIP, and the evidence trail on your numbers, and be honest about which deeper PSA pieces are expanding.

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