Manufacturers, fabricators and distributors

Perpetual inventory, bills of materials, work orders and production costing that post to the general ledger.

For manufacturers, fabricators and distributors. Cost by weighted average, standard or FIFO. Connect your MRP or ERP, or run manufacturing accounting on Fintra.
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Work Orders & WIP

Example figures
WO-4102: Pump housing, 500 units: in WIP
$184,200
PO-8871: alloy bar receipt: price variance
$41,600
WO-4098: Valve assembly: closed
$96,400
SKU-2231: legacy controller: E&O review
$28,900
WIP $1.4M, inventory $6.2M, 1 variance held (illustrative)

You learn the true cost of a product, and whether to trust the inventory number, when it is too late.

  1. Standard cost drifts from actual

    You set a standard cost at the start of the year, material and labor move all year, and nobody trues it up, so the margin on the quote and the margin on the P&L are two different numbers by Q3.

  2. The books and the floor disagree

    The ledger says one on-hand quantity and value, the warehouse counts another, and the gap is discovered at a physical count, written off in one painful adjustment nobody can explain line by line.

  3. WIP is a black box

    Material, labor, and overhead go into a work order and finished goods come out, but what is actually sitting in work-in-process, and whether it will clear at the cost you assumed, is a guess until the job closes.

  4. Landed cost never lands

    Freight, duty, and handling on an inbound PO get expensed instead of capitalized into the part, so the unit cost is understated and the margin looks better than it is until the reconciliation.

  5. Dead stock sits unreserved

    Slow-moving and obsolete parts age on the balance sheet at full value with no excess-and-obsolete reserve, so inventory is overstated and the write-down lands as a surprise at year end.

  6. Purchasing, receiving, and AP don’t agree

    A PO says one price and quantity, receiving logs another, and the vendor bills a third, so overbills and duplicate payments slip through without a real three-way match on every receipt.

What Fintra does for manufacturing

Fintra runs the money side of a manufacturer or distributor, from the raw-material PO to the finished-goods sale. It leads with the loop factories bleed margin on: purchase to perpetual inventory to bill of materials to work order to WIP to cost of goods sold, with weighted-average, standard, or FIFO costing posting real journal entries on one governed ledger. Purchasing, AP, AR, and excess-and-obsolete reserves ride that same ledger, so the cost on the floor and the cost on the books finally agree. Connect your MRP, ERP, or inventory system, or run manufacturing accounting on Fintra.

  • Run it on Fintra, or integrate your MRP / ERP
  • Perpetual inventory, BOM & work orders
  • Weighted-average, standard & FIFO costing
  • WIP & production costing post real journal entries
  • Purchasing, AP, AR & excess-and-obsolete

Production Labor to WIP

Example figures
D. Okafor, machinist, WO-4102, cost ctr 210
$1,480 labor
L. Tran, assembler, WO-4098, cost ctr 240
$1,216 labor
R. Mendez, welder, WO-4102, +6 OT
$1,932 labor
Shop-floor hours costed into the work orders and WIP they belong to and posted to the same ledger as payroll, every run sealed as evidence. Illustrative labor.

Run it on Fintra, or integrate your MRP, ERP, and inventory system.

Lead with running manufacturing accounting on Fintra: one governed ledger for perpetual inventory, BOM and work-order costing, WIP, purchasing, AP, and AR, so the cost on the floor and the cost on the books reconcile by construction. Not ready to move off your systems? Fintra reads items, BOMs, POs, receipts, and production from your MRP, ERP, or inventory system through a connector and owns the costing engine, WIP, and the evidence on top.

Stays in your existing systems

Your MRP, ERP, inventory / WMS

  • Items, BOMs & routings
  • POs, receipts & shipments
  • Production & work orders

Read through the inventory connector, live for early customers.

Fintra runs

Finance, Trust and People, plus the two manufacturing jobs below

  • Perpetual inventory & costing
  • Bill of materials & work orders
  • WIP & production costing
  • Purchasing, AP & AR
  • Excess-and-obsolete reserves
  • Standard-vs-actual variances
  • HRIS & payroll
  • Governance & evidence

Run it all on Fintra. Fintra can run the general ledger, perpetual inventory and costing, BOM and work-order costing, WIP, purchasing, AP, and AR itself, so a manufacturer tired of stitching an MRP to a spreadsheet to a bookkeeper, or a distributor tired of an inventory system that never ties to the books, can consolidate onto one platform. Single-company books per entity today; multi-entity consolidation is on the roadmap.

Cost each build, close WIP and reserve slow-moving stock on one ledger.

Every manufacturer has a bookkeeper and a payroll somewhere. Inventory costing and WIP are where a factory’s back office is won or lost, and where a physical count or an audit turns painful, so Fintra builds them in rather than bolting them on.

Inventory and Production Costing

Weighted-average, standard & FIFO

Every part is costed on the method you run (weighted-average, standard, or FIFO) and the bill of materials rolls raw material, purchased components, and sub-assemblies up into a finished-unit cost. Landed cost (freight, duty, handling) capitalizes into the part, standard-vs-actual variances surface where the quote and the floor diverge, and an excess-and-obsolete reserve ages slow-moving stock, all posting real journal entries so the inventory value on the balance sheet is one you can defend line by line.

  • Weighted-average, standard & FIFO costing
  • BOM roll-up to a finished-unit cost
  • Landed cost capitalized into the part
  • Standard-vs-actual variances & E&O reserve

Shop Floor to GL

Work orders that post real entries

A work order draws components and labor into work-in-process, and as production completes, WIP relieves to finished goods and then to cost of goods sold, every material issue, labor booking, and completion posting a real journal entry. Perpetual inventory moves with each transaction rather than at a period-end true-up, so on-hand quantity and value on the books track the floor in real time, and job or production costing tells you the true margin on the run while you can still act on it.

  • Work orders draw material & labor into WIP
  • WIP relieves to finished goods & COGS
  • Perpetual inventory moves per transaction
  • Job / production costing per run, in real time

PO / Inventory Financing

Example figures
Approved material advance
$260,000
approved
soft pull
net-45
on connected inventory
funded to build
$247,000
Underwritten on connected purchasing and inventory turns, working capital for the next production run, the lenders and rails simulate today, Trust-guarded, every advance sealed. Illustrative.

The same books, approvals and payroll checks, set up for manufacturing

Finance

Every unit’s true cost, in real time, not at the physical count.

The shippable core leads: perpetual inventory with weighted-average, standard, or FIFO costing, bill-of-materials roll-up, work-order and WIP costing, and standard-vs-actual variances, all posting real journal entries. Purchasing with a PO three-way match, AP, AR, and excess-and-obsolete reserves ride the same ledger, so inventory value, WIP, and COGS reconcile by construction rather than at a year-end adjustment. One company’s books per entity today; multi-entity consolidation is on the roadmap, and the AP and payment rails simulate until you enable a provider.

Explore manufacturing finance
  • Perpetual inventory: weighted-average, standard & FIFO
  • BOM roll-up, work orders & WIP to COGS
  • Purchasing 3-way match, AP, AR & E&O reserve
  • Single-company books per entity; multi-entity consolidation roadmap

Trust

Every receipt, cost change, inventory write-off, and WIP close: decided and sealed.

The places money and trust leak in a plant (a PO that overbills on receipt, a standard cost quietly changed, an inventory adjustment with no explanation, a write-down that dodges reserve policy, a vendor paid twice) each get a verdict grounded in your real inventory and ledger, and each becomes hash-chained, recomputable evidence. Governance is decide-and-prove; enforcement is staged, and some governance surfaces run on seeded data today.

See how actions are checked
  • PO three-way-match & duplicate-invoice checks
  • Cost-change & standard-cost-revision guardrails
  • Inventory write-off & E&O reserve review
  • One trust score across people & AI agents

People

Operators, engineers, contractors, and AI agents on one org chart.

Direct labor is part of the unit cost, and skilled operators are the constraint on output. The Workforce Graph puts every operator, engineer, contractor, and AI teammate on one chart, with shop-floor labor costed into work orders and WIP, an HRIS and payroll, an ATS and AI interviewer, and pay-equity checks. The AI recruiter and interviewer stay advisory, and a named human always approves.

See people and payroll
  • Shop-floor labor costed into work orders & WIP
  • HRIS, payroll, ATS & AI interviewer
  • Fully-loaded labor cost by cost center
  • Pay-equity checks; humans + AI agents trust-scored

One BOM becomes a costed unit, a WIP balance, and a COGS entry.

The moat is one governed ledger from the purchase order to the finished-goods sale. A bill of materials rolls up to a unit cost, a work order moves that cost through WIP, perpetual inventory updates on every transaction, and COGS posts when the unit ships: derived from the same journal entries, not rebuilt in a costing spreadsheet every quarter.

Weighted-average, standard & FIFO

Run the costing method your business actually uses. Weighted-average smooths cost across receipts, standard cost prices the unit against a set rate with variances to actual, and FIFO layers cost by receipt date. Each posts real journal entries, so the inventory valuation on the balance sheet is the method you chose, applied consistently, not a number someone keyed after the count.

BOM roll-up & landed cost

The bill of materials rolls raw material, purchased components, and sub-assemblies into a finished-unit cost, and inbound landed cost (freight, duty, and handling) capitalizes into the part rather than hitting expense. A concrete read: a unit with $42 of material, $18 of labor, and $9 of applied overhead carries a $69 standard cost, and a variance against actual surfaces the moment the floor diverges from it.

Work orders & WIP

A work order draws components and labor into work-in-process and relieves to finished goods and COGS on completion, every issue, booking, and completion posting an entry. WIP is a real, traceable balance you can age and reconcile, not a plug, so you know what is on the floor and whether it will clear at the cost you assumed while the run is still open.

Excess & obsolete reserve

Slow-moving and obsolete parts are aged and reserved on policy, so inventory is stated at a value you can defend and the write-down is a governed, evidenced entry instead of a year-end surprise. The reserve computes off real movement history and posts to the ledger, tying the E&O line an auditor asks about to the data that justifies it.

Every receipt matched and every count reconciled to the ledger.

The margin you cost is only real if purchasing, receiving, and AP agree and the count ties to the books. Fintra runs the three-way match, perpetual inventory movement, and the adjustments on the same governed ledger, so overbills, duplicate payments, and unexplained shrink are caught as work happens, not at reconciliation.

PO three-way match

Every vendor bill is matched against the purchase order and the goods receipt on price and quantity before it can be paid, so a receipt that bills above PO or a duplicate invoice is held for review rather than paid and chased later. The three-way match is a live control, mapped to a real handler and sealed as evidence on every receipt.

Perpetual inventory & cycle counts

On-hand quantity and value move with every receipt, issue, and completion, so the books track the floor continuously. Cycle-count adjustments are captured as governed entries with a reason, so shrink and variances are explainable line by line instead of buried in one large physical-count write-off at year end.

Purchasing, AP & AR on one ledger

Purchase orders, vendor bills, customer invoices, and collections run on the same ledger as inventory and WIP, so the working-capital picture (what you owe suppliers, what customers owe you, and what is tied up in stock) is one governed view, not three systems reconciled by hand.

Cost-change governance

A change to a standard cost, a vendor price, or a costing method is a governed action with a verdict and a sealed record, so a quiet cost revision that would reprice inventory and margin cannot slip through unreviewed. The audit trail on how a unit came to be valued is recomputable, not reconstructed.

Every approval and change is recorded and ready for an audit.

Every dollar-moving action in the plant (a receipt, a cost change, an inventory write-off, a WIP close, a vendor payment) is decided against your real inventory and ledger, scored, and sealed as evidence you can hand an auditor, a lender, or a customer’s finance team, not a binder you rebuild at year end.

Frameworks & controls, mapped once

SOX-404 inventory and purchasing controls, and SOC 2, with 84 frameworks and 111 controls mapped a single time, so one governed action satisfies many at once. Adding a framework, a plant, or a new entity points at the same evidence instead of starting the mapping over. This is alignment and evidence, not a fabricated certificate.

Inventory & WIP as evidence

Every inventory movement, cost change, work-order completion, and reserve entry is hash-chained and mapped to the controls it satisfies, so the inventory and WIP balances an auditor tests are the balances the ledger already proves, recomputable rather than reconstructed after the fact.

AI Action Governance

Every receipt, cost revision, write-off, WIP close, and vendor payment, and every AI-agent action a manufacturer deploys, gets a verdict and an Action Trust Score at the Control Tower before it lands. Fintra Trust decides and records, and gates where it is wired in; broader automatic enforcement is staged, and some surfaces run on seeded data today.

Recomputable agentic evidence

Each governed action is hash-chained and mapped to the real controls it satisfies, so verify_chain() re-derives the whole chain from your data, tamper-evident and reproducible. Any AI agent calls the Control Tower to decide before it touches money or inventory, and scoring is deterministic and explainable, never a black box; the source-system connectors remain a pluggable provider seam.

Cost the labor that builds the product.

Direct labor is part of every unit’s cost, and skilled operators are the constraint on throughput. Fintra runs the HRIS, payroll, the ATS with an AI interviewer, and pay equity on the same ledger and the same governance, so shop-floor labor is costed into the work order it belongs to and every offer, raise, and pay run is governed and sealed.

Labor costed to the work order

Shop-floor hours flow into the work orders and WIP they belong to and post to the same ledger as payroll, so the labor in a unit’s cost and the labor on the books reconcile by construction rather than being estimated in a costing tab.

HRIS & payroll on one ledger

The people record, comp, and org chart live on the ledger that tracks unit cost, so fully-loaded labor cost by cost center is priced against production in real time, and payroll runs as a governed, sealed pay run like any other dollar-mover.

ATS + AI interviewer

The applicant tracking system and an AI interviewer speed up filling skilled operator and engineering roles, screening and structuring candidate signal for the hiring team. The AI stays advisory and a named human always makes the call, so automation supports the decision, never replaces it.

Pay equity & comp bands

Compensation is checked against bands and for pay-equity gaps on real comp data, and every offer, raise, and pay run is governed and sealed as evidence. A compensation decision is defensible on the same trail as any other action, not a spreadsheet a plant manager hopes holds up.

Continuous controls for manufacturers and distributors.

Fintra tests every transaction, not a sample; only the items that fail open an exception; each exception carries a sealed record of what was checked; the record is mapped to the SOX 404 control it tests; an auditor reviews it through time-limited access.

ControlHow it is checkedFrameworkStatus
Purchasing 3-way matchTested continuously by the AP three-way-match handler across the purchase order, goods receipt, and vendor bill.SOX-CA-03 · 3-way matchTested today
Inventory write-off / adjustment approvalTested continuously by the dual-approval test handler on every inventory write-down or excess-and-obsolete reserve over threshold.SOX-CA-02 · Dual approvalTested today
Journal-entry reviewTested continuously by the journal-entry review handler on every manual and adjusting inventory or WIP entry.SOX-CA-01 · JE reviewTested today
Segregation of dutiesTested continuously by the segregation-of-duties handler across purchasing, receiving, and posting.SOX-CE-03 · SoDTested today

Only the controls marked tested today run against your real transactions now. It works beside your GRC tool and your external audit, not instead of them.

How continuous testing works

Fintra for manufacturing today

The Money · Trust · People engines are the shipped Fintra platform, and the manufacturing core (perpetual inventory with weighted-average, standard, or FIFO costing, bill-of-materials roll-up, work-order and WIP costing, production and job costing, purchasing with a PO three-way match, AP, AR, standard-vs-actual variances, and excess-and-obsolete reserves) posts and reads real journal entries today on one governed ledger. The source-system connectors (your MRP, ERP, or inventory / WMS) are a pluggable provider seam, live for design partners and on the near-term roadmap, not a one-click integration for every account yet. AP, bill pay, and any PO or inventory financing rails simulate by default, so no real money moves until you explicitly enable a provider. Multi-entity consolidation is on the roadmap, today Fintra runs single-company books per entity, so a group with several legal entities or plants consolidates per-entity for now. Governance decides and proves on every wired-in action and gates where it is enforced; broader automatic enforcement is staged, and some governance surfaces run on seeded demo data today. We will always tell you what is production-ready versus what we are building with you. In demos, no real money moves.

Pages by role

One set of books runs the whole back office. These pages start from the job you do.

See Fintra cost your build and prove your margin.

Bring one work order, a full BOM, or your whole inventory. We'll show perpetual inventory and costing, WIP and production costing, the PO three-way match, excess-and-obsolete reserves, and the evidence trail on your numbers.

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