Real estate and property managers

Books for every property, rent collection with reminders, and an owner report per property.

Each property is its own entity on one ledger. Rent AR, reminders and collections work today. CAM recovery, full rent-roll automation, owner draws and trust accounting are still being built, and this page labels them so.
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Rent AR & Dunning

Example figures
Maple Court, Unit 4B: collected
$2,150
Harbor Lofts, Unit 210: dunning
$1,880
Cedar Plaza, Suite 300: partial
$640
Maple Court, owner statement: ready
$18,400
Rent AR $9.3k across 3 properties, 1 in dunning (illustrative)

Keeping each property’s books straight and the rent collected is where the month disappears.

  1. Every property’s books blur together

    One accounting file holds a dozen properties, so telling an owner exactly how their building did means untangling shared entries by hand, and a clean per-property statement is a monthly reconstruction.

  2. Rent AR ages with no dunning

    Rent is due, some pay late, and the reminders and late fees are chased manually, so the receivable ages by unit and lease with no automated dunning tied to the property’s books.

  3. CAM and expense recovery by hand

    Common-area maintenance and expense recovery are reconciled in a year-end spreadsheet, so what you can recover from each tenant is estimated late instead of tracked on the ledger.

  4. Owner reporting is a scramble

    At month end, owner statements are assembled from the accounting file, a bank export, and a spreadsheet, so the report an owner reads is built by hand and hard to prove line by line.

  5. Owner and tenant funds tracked off-ledger

    Security deposits, owner funds, and reserves are tracked in a spreadsheet beside the books, so the segregation an owner or a regulator expects is manual, which is exactly why trust accounting has to be done right, not faked.

  6. No trustworthy portfolio view

    Rolling every property into a portfolio picture means stitching many files together weeks late, so the owner-level and portfolio-level numbers are always a reconciliation behind.

What Fintra does for property management

Fintra runs the money side of a property manager or real-estate operator, across a portfolio of properties. It leads with what is solid today: per-property books on one governed ledger, each property its own entity, with rent AR, automated dunning, and collections, and owner reporting per property, all posting real journal entries. Property-specific pieces (expense recovery and CAM, full rent-roll automation, owner draws and distributions, and trust accounting) are expanding or on the roadmap, and we label them honestly rather than claim them live. Connect your property-management system, or run the books on Fintra.

  • Run it on Fintra, or integrate your PM system
  • Per-property books: each property its own entity
  • Rent AR, automated dunning & collections
  • Owner reporting per property
  • Trust accounting & rent-roll automation: roadmap / expanding

Property Payroll

Example figures
J. Reyes, site manager, Maple Court
$3,200
K. Doyle, maintenance, Harbor Lofts
$2,660
P. Nair, leasing, Cedar Plaza, +comm
$2,940
On-site staff costed to the property they run and paid on the same governed ledger as the books, every run sealed as evidence. Illustrative payroll.

Run it on Fintra, or integrate your property-management system.

Lead with what ships: run each property as its own governed entity on Fintra, with rent AR, automated dunning, collections, and per-property owner reporting posting real journal entries. Not ready to move off your system? Fintra reads properties, leases, and charges from your property-management system through a connector and owns the per-property ledger, AR, and the evidence on top. Property-specific pieces (expense recovery and CAM, full rent-roll automation, owner draws and distributions, and trust accounting) are expanding or on the roadmap, and labeled so.

Stays in your existing system

Your property-management system, accounting tool

  • Properties, units & leases
  • Rent charges & payments
  • Vendor bills & expenses

Read through the property connector, live for early customers.

Fintra runs

Finance, Trust and People, plus the two property management jobs below

  • Per-property books (per-entity)
  • Rent AR, dunning & collections
  • Owner reporting per property
  • Vendor bills, AP & expenses
  • Expense recovery / CAM: expanding
  • Portfolio roll-up: roadmap
  • HRIS & payroll
  • Governance & evidence

Run the books on Fintra. Fintra can run the general ledger per property, rent AR with dunning, collections, vendor AP, and per-property owner reporting itself, so a property manager tired of one blurred accounting file and a pile of spreadsheets can move the books onto one platform. Per-property books and rent AR with dunning are real today; expense recovery / CAM, full rent-roll automation, owner draws and distributions, and trust accounting are expanding or on the roadmap, and a consolidated portfolio roll-up across properties is roadmap: today each property runs as its own entity.

Clean books for each property, and rent collected without chasing it.

Every property manager has a bookkeeper somewhere. Clean per-property books and collected rent are where the back office is won or lost, so Fintra leads with the parts that ship today, and labels the property-specific pieces still expanding rather than overclaim them.

Per-Property Books and Owner Reporting

Each property its own entity

Every property runs as its own governed entity with its own ledger, chart of accounts, and financials, so an owner statement for a single building is derived from that property’s books rather than untangled from a shared file. Per-property income statements, balance sheets, and owner reporting post and read real journal entries today. A consolidated portfolio roll-up across every property is on the roadmap: today each property is its own entity, and we say so plainly.

  • Each property as its own governed entity
  • Per-property income statement & balance sheet
  • Owner reporting derived from the property’s books
  • Consolidated portfolio roll-up: roadmap

Rent AR, Dunning and Collections

Collect it without chasing it

Rent receivables are tracked by unit and lease on each property’s ledger, and automated dunning drives reminders, late fees, and follow-up so the receivable does not quietly age. Collections post to the property’s books, so cash and AR reconcile by construction. Expense recovery and CAM reconciliation build on this AR core and are expanding: the AR and dunning are live today; the deeper CAM reconciliation logic is getting deeper.

  • Rent AR by unit & lease on the ledger
  • Automated dunning, reminders & late fees
  • Collections reconciled to the property’s books
  • Expense recovery / CAM: expanding

Rent-AR Advance

Example figures
Approved receivables advance
$85,000
approved
soft pull
net-30
on connected AR
funded to operate
$80,750
Underwritten on connected, committed lease receivables, working capital while rent collects, the lenders and rails simulate today, Trust-guarded, every advance sealed. Illustrative.

The same books, approvals and payroll checks, set up for property management

Finance

Clean books per property, and rent that collects itself, on one ledger.

The shippable core leads: per-property books, each property its own governed entity, with rent AR, automated dunning, collections, vendor AP, and owner reporting per property, all posting real journal entries. Expense recovery and CAM reconciliation build on the AR core and are expanding; full rent-roll automation, owner draws and distributions, and trust accounting are expanding or on the roadmap and labeled so: Fintra does not claim trust accounting as live. A consolidated portfolio roll-up across properties is on the roadmap, and the payment rails simulate until you enable a provider.

Explore property finance
  • Per-property books, each property its own entity
  • Rent AR, automated dunning & collections
  • Owner reporting per property; portfolio roll-up roadmap
  • Trust accounting, owner draws & rent-roll automation: expanding / roadmap

Trust

Every rent receipt, vendor payment, owner statement, and fund movement: decided and sealed.

The places money and trust leak for a property manager (a vendor paid twice, a disbursement without approval, a rent credit with no reason, an owner statement that cannot be tied back to the ledger) each get a verdict grounded in your real per-property books, and each becomes hash-chained, recomputable evidence. Owner and tenant funds are exactly where segregation matters, which is why trust accounting is on the roadmap and done right, not faked. Governance is decide-and-prove; enforcement is staged.

See how actions are checked
  • Duplicate-invoice & disbursement checks
  • Rent-credit & adjustment review
  • Owner-statement figures tied to the ledger
  • One trust score across people & AI agents

People

Property managers, site staff, contractors, and AI agents on one org chart.

On-site managers, maintenance staff, and vendors are the cost of running a portfolio. The Workforce Graph puts every employee, contractor, and AI teammate on one chart, with an HRIS and payroll on the same governed ledger, an ATS and AI interviewer, and pay-equity checks. The AI recruiter and interviewer stay advisory, and a named human always approves.

See people and payroll
  • HRIS & payroll on one governed ledger
  • Property & site staff costed to the property
  • ATS & AI interviewer: advisory
  • Pay-equity checks; humans + AI agents trust-scored

Each property is its own entity, its own clean set of books.

It all rests on one governed ledger per property, not a dozen buildings blurred into one file. Each property carries its own chart of accounts and financials, so an owner statement is derived from that property’s books, the part that ships today, while a consolidated portfolio roll-up is on the roadmap and chipped honestly.

Property-level general ledger

Every property runs as its own governed entity with its own ledger and chart of accounts, so entries never blur across buildings and a per-property income statement and balance sheet come straight off the books. This is Fintra’s real per-entity accounting, applied one entity per property.

Owner reporting, derived

Owner statements for a property are derived from that property’s ledger rather than assembled by hand from a shared file, a bank export, and a spreadsheet, so what the owner reads ties back to real journal entries line by line.

Vendor AP & expenses on the ledger

Vendor bills and property expenses post to the property they belong to, with a three-way match and dual approval on disbursements available as governed controls, so what hits an owner’s statement is evidenced rather than estimated.

Portfolio roll-up

On the roadmap

A consolidated view across every property (portfolio-level income, occupancy, and owner roll-ups) is on the roadmap. Today each property is its own entity, so a portfolio picture is per-entity for now, and we chip that honestly rather than imply consolidation ships today.

The property features still being built, each labelled with its status.

Property management has real-estate-specific machinery that a generic ledger does not have out of the box. Fintra is building it on the grounded per-property books and AR core, and marks each piece with an honest status, expanding or roadmap, rather than dress a spreadsheet up as a shipped feature.

Trust accounting

On the roadmap

Segregated handling of tenant and owner funds (separate trust ledgers, three-way trust reconciliation, and the state compliance that comes with holding other people’s money) is on the roadmap. This is exactly the area you cannot fake, so Fintra does not claim it as live; today owner and tenant funds are handled as governed entries with reviewer sign-off, and full trust accounting is being built to do it correctly.

Owner draws & distributions

Expanding

Computing and disbursing owner draws and distributions from a property’s results, with the statement to match, is expanding. The per-property books that a distribution would draw on are real today; the automated draw-and-distribute workflow is getting deeper, and any actual disbursement rail simulates until a provider is enabled.

Full rent-roll automation

Expanding

Basic rent AR by unit and lease with automated dunning is live. A full automated rent roll (lease escalations, renewals, prorations, and charge schedules driving the AR end to end) is expanding, built on top of the AR core that ships today.

Expense recovery / CAM

Expanding

Common-area maintenance and expense recovery reconciliation build on the same AR and per-property ledger. The AR and billing are real; the deeper CAM reconciliation (pools, pro-rata shares, and year-end true-ups) is expanding and labeled so, not presented as a finished module.

Every approval and change is recorded and ready for an audit.

Every dollar-moving action across the portfolio (a rent receipt, a vendor payment, a rent credit, an owner statement) is decided against your real per-property books, scored, and sealed as evidence you can hand an owner, an auditor, or a lender, not a binder you rebuild at month end.

Frameworks & controls, mapped once

SOX-404 disbursement and close controls, and SOC 2, with 84 frameworks and 111 controls mapped a single time, so one governed action satisfies many at once. Adding a property, an owner, or a new entity points at the same evidence instead of starting the mapping over. This is alignment and evidence, not a fabricated certificate.

Owner statements as evidence

Every rent receipt, vendor payment, adjustment, and owner-statement figure is hash-chained and mapped to the controls it satisfies, so the numbers an owner or an auditor questions are recomputable from the property’s ledger rather than reconstructed from a spreadsheet.

AI Action Governance

Every vendor payment, rent credit, disbursement, and owner statement, and every AI-agent action a property manager deploys, gets a verdict and an Action Trust Score at the Control Tower before it lands. Fintra Trust decides and records, and gates where it is wired in; broader automatic enforcement is staged, and some surfaces run on seeded data today.

Owner-fund handling, reviewed

Attestation

Because trust accounting is still on the roadmap, owner and tenant funds today are handled as governed entries with a reviewer sign-off rather than an automated handler: an honest attestation control, not a claim of live segregated trust accounting.

Continuous controls for real estate and property managers.

Fintra tests every transaction, not a sample; only the items that fail open an exception; each exception carries a sealed record of what was checked; the record is mapped to the SOX 404 control it tests; an auditor reviews it through time-limited access.

ControlHow it is checkedFrameworkStatus
Journal-entry review per propertyTested continuously by the journal-entry review handler on every manual and adjusting entry, per-entity.SOX-CA-01 · JE reviewTested today
Dual approval on disbursementsTested continuously by the dual-approval test handler on every vendor payment or disbursement over threshold.SOX-CA-02 · Dual approvalTested today
Segregation of dutiesTested continuously by the segregation-of-duties handler across receipting, billing, and posting.SOX-CE-03 · SoDTested today
Owner-fund / trust release reviewRests on a signed attestation: a reviewer signs off owner-fund handling and any trust release; no automated handler by design, and trust accounting itself is roadmap.Attestation · reviewer sign-offAttestation

Only the controls marked tested today run against your real transactions now. Planned and attestation controls are listed so you can see the full scope; where Fintra cannot test something, it says so instead of reporting a pass. It works beside your GRC tool and your external audit, not instead of them.

How continuous testing works

Fintra for property management today

The Money · Trust · People engines are the shipped Fintra platform. For property management, what posts and reads real journal entries today is the per-property books (each property runs as its own governed entity with its own ledger, chart of accounts, and financials) together with rent AR, automated dunning, collections, vendor AP, and owner reporting per property. Those are the real, grounded core. The property-specific pieces are deliberately labeled: expense recovery and CAM reconciliation are expanding (the underlying AR and dunning are live; the CAM reconciliation logic is getting deeper); full rent-roll automation, and owner draws and distributions, are expanding or on the roadmap; and trust accounting, segregated handling of tenant and owner funds with the compliance that implies, is on the roadmap and not live, so we do not claim it as a shipped capability. A consolidated portfolio roll-up across properties is on the roadmap: today each property is its own entity, so a portfolio view is per-entity for now. The source-system connectors (your property-management system) are a pluggable provider seam, live for design partners and on the near-term roadmap, not a one-click integration for every account yet. Any rent-AR advance and payment rails simulate by default, so no real money moves until you explicitly enable a provider. Governance decides and proves on every wired-in action and gates where it is enforced; broader automatic enforcement is staged, and some governance surfaces run on seeded demo data today. We will always tell you what is production-ready versus what we are building with you. In demos, no real money moves.

Pages by role

One set of books runs the whole back office. These pages start from the job you do.

See Fintra keep your properties’ books and collect the rent.

Bring one property, an owner’s buildings, or your whole portfolio. We'll show per-property books, rent AR with automated dunning, owner reporting, and the evidence trail on your numbers, and be honest about which property-specific pieces, including trust accounting, are expanding or on the roadmap.

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