Bills & Accounts Payable: Control What Goes Out

Enter every bill with its real vendor, real date, and real due date. The expense account per line is the decision that determines what your P&L says - spend three seconds on it.

1. 1Create the bill against the vendor (terms default from the vendor contact).
2. 2Add lines: description, amount, and the expense account each line posts to. Split multi-category bills across lines rather than dumping into one account.
3. 3Save - posting is DR expense account(s) / CR Accounts Payable on the bill date.
4. 4Attach or reference the vendor’s document so the close and any audit can trace the number.

Vendor credits mirror customer credit notes: when a vendor owes you (returned goods, an overbilling they acknowledge), enter a vendor credit and apply it against their next bill instead of waiting for a refund check.

Pay from the open-bills view: select bills, choose the funding account and payment date, and record or execute the payment. Payment posts DR Accounts Payable / CR bank.

• Batch payments weekly (e.g., every Thursday) instead of paying ad hoc - one sitting, one review, one cash-out event to reconcile.
• Partial payments are supported; the bill stays open for the remainder.
• The bill-pay add-on can settle payments over a blockchain rail, giving each payment an independently verifiable settlement record alongside the normal ledger entry. Operationally the flow is identical - select, fund, pay - with settlement proof attached.
• Every payment lands in the bank feed, where reconciliation ties it back to the bill payment you recorded.

AP aging is AR aging’s mirror: every open bill bucketed by due date. You manage it for the opposite goal - pay as late as terms allow, never later.