Know What Actually Arrived, Not Just What Was Ordered
Record goods receipt against each purchase order - full or partial - and let that record feed directly into 3-way match before any bill is paid.
What receiving in Fintra does
A purchase order says what you ordered; a bill says what a vendor wants to be paid for. Goods receipt is the missing middle step: a record of what actually arrived, in what quantity, and in what condition. Fintra ties receiving directly to the originating PO, supports partial shipments, and makes that receipt record available to 3-way match automatically.
- Receipt recording against the originating purchase order, line by line
- Partial shipment support - receive part of an order and track what remains
- Condition and discrepancy notes at the point of receiving
- Automatic feed into 3-way match when the corresponding bill arrives
Core capabilities
| Capability | What it does | What it replaces |
|---|---|---|
| PO-linked receiving | Records receipt directly against the original PO lines | A packing slip filed away with no system record |
| Partial shipments | Tracks quantity received vs. quantity still outstanding | Guessing whether an order is fully fulfilled |
| Condition notes | Captures damage, shortage, or quality issues at receipt | Discovering a problem only when someone uses the item |
| 3-way match feed | Supplies the receipt data automatically to bill matching | Manually cross-checking a packing slip against an invoice |
| Inventory update | Feeds the perpetual inventory ledger where applicable | Inventory counts that lag actual stock on hand |
How it works
From delivery truck to receipt record
- 1
Goods arrive
Whoever receives the shipment opens the corresponding PO in Fintra.
- 2
Record quantities
Enter what actually arrived per line - full quantity, partial, or with a discrepancy noted.
- 3
Note condition
Flag any damage, shortage, or quality issue directly on the receipt record.
- 4
PO updates
The purchase order reflects received vs. outstanding quantity automatically.
- 5
Ready for matching
When the bill arrives, 3-way match uses this receipt record without any manual lookup.
A worked example
Frequently asked questions
What is goods receipt and why does it matter?
Goods receipt is the record of what actually arrived against a purchase order - as opposed to what was ordered or what a vendor later bills for. It matters because it’s the independent check that catches overbilling or non-delivery before payment, feeding directly into 3-way match.
Can I receive a purchase order in multiple partial shipments?
Yes. Each shipment is recorded against the PO separately, with quantity received tracked against quantity still outstanding. The PO stays open until it’s fully received (or manually closed), so partial deliveries never get lost or double-counted.
What happens if goods arrive damaged or short?
You record the actual condition and quantity at receipt, noting any damage or shortage directly against the PO line. That discrepancy is visible to whoever processes the vendor’s bill, so a claim or credit can be pursued before payment rather than after.
Does receiving apply to services as well as physical goods?
Receiving is most useful for physical goods where a real delivery event exists to verify. Service-based purchase orders typically skip the goods-receipt step and go through 3-way match against just the PO, or standard approval if there’s no PO at all.
Stay in the loop
One practical finance briefing a week - new guides, checklists, and benchmarks.
Record what arrived, not just what was ordered
Start free, no card required. Receive your next shipment against its PO and see it flow into matching automatically.
Talk to us