Accounts Payable, Matched and Paid
Capture bills, match them against the PO and what was actually received, approve exceptions, and pay by ACH - with every step posted to the ledger and logged.
What accounts payable in Fintra does
Accounts payable is where control matters most - it is money going out the door. Fintra runs AP as a controlled loop: bills are captured and coded, matched against the purchase order and the goods receipt, approved where they need a human, and paid by ACH. Because it posts to the same ledger, payables are always reconciled to the bills that created them.
- Bill capture with AI extraction and suggested coding
- 3-way match against the PO and the received quantity
- Approval routing for exceptions and over-tolerance variances
- ACH payment via Increase, posted to AP on the ledger
3-way match built in
Fintra matches the billed quantity against the received-not-yet-billed quantity and the bill unit cost against the PO unit cost. Within tolerance, it auto-posts the clearing entry (relieving GR-IR, booking any price variance to PPV, crediting AP). Beyond tolerance - billing more than was received, or a price variance too large - it flags the bill for a human instead of paying it.
Controls that keep AP honest
| Control | What it does |
|---|---|
| 3-way match | Ties bill to PO and receipt within tolerance |
| Price tolerance | Auto-posts small variances to PPV; flags large ones |
| Quantity tolerance | Flags bills for more than was received |
| Approval routing | Sends flagged bills to a human before payment |
| Duplicate detection | Catches the same bill entered twice |
Governed and reconciled
- Matched bills auto-post balanced GR-IR / PPV / AP entries
- Flagged bills wait for a human - nothing auto-pays over tolerance
- Payables reconcile to bills because they share the ledger
- Every capture, match, approval, and payment is logged
Frequently asked questions
What does accounts payable automation include?
In Fintra it includes bill capture and coding, 3-way match against the PO and goods receipt, approval routing for exceptions, ACH payment via Increase, and posting to accounts payable on the ledger. The aim is a controlled AP loop where routine bills flow through and only exceptions need a human.
How does 3-way match work in Fintra?
Fintra matches the billed quantity against what was received but not yet billed, and the bill unit cost against the PO unit cost. Within tolerance it auto-posts a balanced clearing entry (GR-IR, PPV, AP); beyond tolerance - over-billing or a large price variance - it flags the bill for a person rather than paying it.
Can AP catch a vendor over-billing me?
Yes. The 3-way match refuses to auto-post a bill for more quantity than was actually received, and it flags price variances beyond your tolerance. So an over-bill is caught at match time and routed to a human instead of quietly being paid.
Do paid bills reconcile to my books?
Yes. Matched bills post balanced journal entries and payments post to accounts payable on the same ledger as your accounting. Payables reconcile to the bills that created them by construction, so there is no separate AP system to tie out at close.
Stay in the loop
One practical finance briefing a week - new guides, checklists, and benchmarks.
Match and pay with control
Start free, no card required. Run AP from capture to ACH on one ledger.
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