Procure-to-Pay on One Ledger
Raise a PO, receive the goods, match the bill three ways, and score the supplier - a full procure-to-pay loop that posts to your ledger and pays by ACH.
What procurement in Fintra does
Procurement without a system is a trail of emails and a surprise on the invoice. Fintra runs procure-to-pay as one connected loop: the PO commits the spend, the goods receipt records what arrived, the 3-way match ties the bill to both, and supplier scorecards tell you who to keep buying from - all on the ledger that runs your books.
- Purchase orders that commit spend against your budget
- Goods receipt to record what physically arrived
- 3-way match against PO and receipt with tolerances
- Supplier scorecards: on-time delivery, fill rate, price variance, lead time
The procure-to-pay loop
From PO to payment
- 1
Raise a PO
Commit the spend with quantities, prices, and an expected date.
- 2
Receive goods
Record what actually arrived - the receipt the match relies on.
- 3
Match the bill
3-way match against PO and receipt; auto-post within tolerance.
- 4
Pay by ACH
Matched bills pay through Increase and post to AP.
- 5
Score the supplier
Update on-time, fill rate, price variance, and lead-time metrics.
Supplier scorecards from your own data
| Metric | How it is measured |
|---|---|
| On-time delivery % | Receipts on/before the PO expected date |
| Fill rate | Received quantity vs ordered, capped per line |
| Price variance % | Billed cost vs a reference cost, qty-weighted |
| Lead time | Days from order to receipt, mean and spread |
These are computed deterministically from your PO and receipt observations, so the scorecard reflects how a supplier actually performs for you - not a vendor’s marketing.
Controlled and reconciled
- POs commit spend so procurement ties to the budget
- The match refuses to accrue more than was received
- Matched bills pay by ACH and post to AP
- Every PO, receipt, match, and payment is logged
Frequently asked questions
What is procure-to-pay software?
Procure-to-pay (P2P) software manages buying from the purchase order through goods receipt, invoice matching, and payment. Fintra runs the full loop on one ledger - POs commit spend, receipts record what arrived, 3-way match ties the bill to both, and matched bills pay by ACH - with supplier scorecards on top.
How does Fintra score suppliers?
From your own PO and receipt data, Fintra computes on-time delivery percentage, fill rate, price variance, and lead time per supplier. The calculations are deterministic, so the scorecard reflects how a vendor actually performs for you rather than a self-reported claim.
Does procurement connect to accounts payable?
Yes. The purchase order and goods receipt feed the 3-way match, and a matched bill posts to accounts payable and pays by ACH - all on the same ledger. Procurement and AP are one continuous loop rather than two disconnected systems.
Do purchase orders control the budget?
Yes. A PO commits spend, so procurement ties to your budget and you can see committed-but-not-yet-billed amounts. That turns purchasing from an after-the-fact surprise into a controlled, visible part of the plan.
Stay in the loop
One practical finance briefing a week - new guides, checklists, and benchmarks.
Run procure-to-pay on one ledger
Start free, no card required. Raise POs, match bills, and score suppliers.
Talk to us