Fintra Feature
One complete file per employee
What the employee record holds
Each employee has one record: personal and employment details, compensation history, verified documents, time off, performance, and equity: all effective-dated so you can see any point in time. It’s the file HR, payroll, managers, and auditors all reference.
- Profile, employment terms, and compensation history
- Verified documents from onboarding retained in one place
- Time off, performance, and equity linked to the person
- Effective-dated history and a change audit trail
Right data, right eyes
| Role | Typical access |
|---|---|
| Employee | Own profile, documents, pay, and time off |
| Manager | Team profiles, performance, time off |
| HR / People | Full records with change history |
| Auditor | Read-only trail for the scope in question |
Recordkeeping that survives an audit
The person at the center
- Anchors the HRIS, payroll, and performance
- Links equity grants and total compensation to the person
- Feeds the workforce graph and pay-equity analysis
Questions people ask
What’s in an employee record?
Profile and employment terms, compensation history, verified onboarding documents, time off, performance, and linked equity: all effective-dated. It’s a complete digital personnel file rather than data scattered across tools and inboxes.
How is access controlled?
Access is role-based: employees see their own file, managers see their team’s relevant data, HR sees full records with history, and auditors get scoped read-only access. Every change is logged.
Does it help with recordkeeping compliance?
Yes. Centralized, access-controlled records with retention and an audit trail address employment-record retention and privacy duties far better than documents in email, and make audits routine instead of a scramble.
Is the history reproducible?
Because records are effective-dated, you can reproduce an employee’s exact state at any past date: critical for payroll corrections, pay-equity analysis, and disputes.
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Give every employee one trusted file
Talk to us: we will map it to your stack. Keep complete, effective-dated records with an audit trail.